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Administrative Assistant

Administrative Assistant

ID 
2017-2548
# of Openings 
1
Job Locations 
US-NJ-Mt. Laurel
Category 
Administrative/Clerical

More information about this job

Overview

 

NJ 2017 iCIMS   NY 2017 iCIMS   DC2016

 

Responsibilities

  • Format and edit letters, reports, and all other correspondence from draft stage to client-ready work
  • Coordinate calendar, travel and meeting/conference logistics
  • Follow an organized filing/document management process for electronic and paper documents
  • Identify and develop relationships with key internal and external client contacts gaining recognition as a business partner/resource
  • Work with corporate personnel on receivables/payables and client project maintenance for billing and account accuracy
  • Monthly invoice processing and accounts receivable assistance, including working with client websites
  • Online research and document downloads
  • Coordination with Business Development efforts
  • Preparation of written correspondence through audio dictation
  • Answer a multi-line phone and direct/transfer calls
  • Greet, announce and direct visitors
  • Distribute incoming mail and packages; request courier service
  • Order and maintain office supplies
  • Other duties as assigned

Qualifications

  • Associates degree in a related discipline preferred
  • Proficiency with MS Office (Word, Excel, Outlook)
  • 3+ years of experience supporting Management level
  • Ability to handle confidential documents and information with discretion and in a professional manner
  • Strong verbal and written communication skills
  • Excellent spelling, grammar and proof-reading skills
  • Experience with technical writing (transcribing, formatting technical reports & letters)
  • Self-starter with strong multi-tasking and follow-up skills. Ability to prioritize. Good time management skills and proactive approach
  • Strong attention to detail while maintaining consistent work flow and meeting deadlines
  • Ability to work independently as well as part of a team
  • Excellent customer service skills to represent the organization with clients, affiliates and outside agencies and to efficiently obtain needed information

Bohler Engineering is an equal opportunity employer and affords equal opportunity to all applicants and employees for all positions without regard to race, color, religion, gender, national origin, age, disability, veteran status or any other status protected under local, state or federal laws.